Frquently Asked Questions

How do I register?

Early Bird Registration will open on February 1st 2016. For the full details, check the registration page.

When will Early Bird Registraiton end?

Early Bird registrations opens on Feburary 1st at 12:00 GMT+1 and ends on Feburary 29th 23:59 GMT+1 for 190€

Late registrations opens on March 14th at 12:00 GMT+1 and ends when the event is sold out for 230€

ICPS 2016 has sold out.

Where will I sleep? What will I eat?

Accommodation will be at the University of Malta Residence. For further information go to the accommodation page. Breakfast and dinner will be provided at the residence, while lunches will be served on campus.

Which services are included in the participation fee?

The participation fee includes:

Accommodation between 11th - 16th August (if you have booked with accommodation), breakfast 12th - 17th August, lunch 12th - 16th August, dinner 11th - 16th August, coffee breaks, access to all events of the program, welcome package and T-Shirt

Is it possible to extend my stay?


Obviously, you will have to pay for these nights by yourself. Any additional nights are completely independent from the conference and depend on the availability of rooms in the hostel. No rooms have been reserved by us, except for the duration of the conference. We will be contacting participants about their reservations after July 1st.

Can you help me to get a visa for Malta?

Yes, we provide confirmation letters to be presented at the Maltese embassy, if needed. If so, please indicate it during the registration process. We can only send you the confirmation letter after we have received the full payment of the conference fee.

Are only physics students allowed to attend the ICPS?

According to the charter of IAPS you have to study physics or a physics-related subject to attend the ICPS. PhD students in physics are also very welcome as well as physics students up to one year after receiving their degree.

When is the deadline for the submission of scientific contributions?

The deadline for all contributions is June 25th.

Can I change my selected excursion?

It is not possible to change your selected excursions. Most of the excursions have only limited spaces and are booked out. The prices depend on your choice of excursions.

Do I have to be a member of IAPS to attend the conference?

Yes, you have to be a member of a national or local committee of IAPS to attend the conference. Therefore you have to join a national or local committee of IAPS in your country/city of study. If no such committee exists, you can become a provisional individual member of IAPS during the registration process.

How can I get internet access during the conference?

If your home university is part of the 'eduroam' project, there will be Wi-Fi available for free on campus and at the residence. In this case you can directly login with your eduroam account details.

What is the Arrival and Check-In procedure?

Participants should start checking-in on August 11th 11 am at the University Residence. Particpants which are bound to arrive later than 8 pm please contact the organising committee on accommodation(at)

When do I have to Check-Out?

Check out is on August 17th at 10 am.

Can I take part in the ICPS although I am younger than 18 years?

Unfortunately, the age restriction on attending the ICPS 2016 is very strict and we cannot make any exceptions. The age restriction is related to the fact that you are not considered as an adult in Malta if you are younger than 18 years. Nevertheless, we want to encourage you to apply for ICPS 2017.

Can you give me financial support to pay for my flight or the conference fee?

We already tried to keep the conference fees as low as possible. We are sorry that we cannot lower the fee for you any further. However, you can participate in the article contest held by jIAPS and win a refund of the conference fee.

How do I participate in the jIAPS article contest?

Write an article about a physics-related topic of your choice and submit it to jIAPS until June 30, 2016. The writer of the best article wins a refund of the conference fee. Please keep in mind that you still have to pay the conference fee beforehand, as the price can only be awarded to accepted participants. You can find more information about the contest here.

What are the terms of cancellation?

The terms of cancellation are as follows:

  • cancellation before April 1st, 2016 - full reimbursement.
  • cancellation before May 10th, 2016 - reimbursement of 50% of the participation fee.
  • cancellation after May 10th, 2016 - no reimbursement.

We advise you to inform us of your cancellation as soon as possible.

My question is not on this list. What can I do?

Please have a careful look at our website, especially at the registration and accommodation section. If your question is not answered, feel free to write an e-mail to info(at)